APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING

February 11, 2007 

Submitted by:  Robin Tieman

Missouri Chapter Executive Council Representative

The Mid-year Executive Council meeting was held in a two-day format.  Fred Thompson of the South Carolina Chapter was asked to moderate the first day, Saturday.  This day was used to discuss key issues that would need action during the official Council meeting that was held on Sunday and to receive a variety of reports from committees and staff.  Some of the topics that were presented included APCO Policy Manual revisions; draft Quorum Resolutions; Dues increase; financial reports; FY 2007-2008 Budget; Minimum Training Standards; non-substantive changes to the Bylaws; and reports by the Group Leaders.  Due to the amount of material on the agenda the meeting was recessed and resumed on Sunday morning.  The formal meeting was begun following a lunch break.

Convene:  President Wanda McCarley convened the formal Executive Council Meeting at 1:55 p.m. EST.

Roll call:  All chapters were represented, either by their elected Executive Council representative or by proxy, with the exception of the Georgia and Kentucky Chapters.  Four new and two returning Council members were in attendance at this meeting.

Changes to the Agenda:  Changes to the agenda were offered.  Under “Other Business” the following item were added: BAPCO Affiliation Agreement; APCO Australasia Affiliation Agreement; CALEA Presentation; MAAP Update; and Presentation by the Pennsylvania Chapter – Heritage Foundation.  A motion for approval was offered by Nancy Pollock, Minnesota, with a second by Past President Vincent Stile; motion carried.

Action Items 

Approval of 2006 Annual Executive Council Meeting Minutes:  A motion by Jay Groce, Pennsylvania, to approve the minutes of the 2006 Annual Council meeting; Fred Thompson, South Carolina, offered a second;  one correction; Motion carried.

Modified Association FY 2008 Business Plan:  The Executive Director made a presentation on Saturday the detailed the activities that the Association would take in the coming year to move towards accomplishing the Association’s strategic goals.  Lynne Feller, Ohio, motioned for acceptance; RoxAnn Brown, Tennessee seconded the motion; the motion carried.

FY 2007 – 2008 Budget:  Budget item was led by President Elect Willis Carter.  Executive Director George Rice offered some clarification on the Engineer’s Technical Service position in the Comm Center and 9-1-1 Services department that was brought up during the discussion on Saturday.  Richard Granado, CPRA, motioned for acceptance; Tom Sorley, Florida seconded.

Additional items were discussed.  One issue concerned a budget line item to pay a tax on lobbying and one question about the inclusion of the proposed dues increase as part of the FY 2008 Budget revenue line.  Following this discussion a vote was taken and the motion carried. 

Financial Audit:  Lloyd Fayling, Michigan, motioned for acceptance of the FY 2005 – 2006 Audit; RoxAnn Brown, Tennessee seconded the motion; motion carried. 

Financial Report:  RoxAnn Brown, Tennessee, motioned to accept the mi-year financial report as presented; Terry Hall, Virginia seconded the motion; motion carried. 

APCO Policy Manual Resolutions:  Three (3) Policy Manual Sections were offered for consideration by the Council. 

Proposed Policy 13.4 – Creation and Revision of Awards for Training Coordinator.  Richard Bumgarner, Mid-Eastern, motioned to refer the proposed policy manual amendments to the Awards Committee, then to the Constitution & Bylaws Committee for review and recommendations prior to August 2007; and to include the recommendations on the 2007 Annual August Executive Council Meeting Agenda.  Robin Tieman, Missouri seconded the motion; motion carried. 

Policy 6.3 – Significant Action Procedures – this revision would allow for a forty-eight (48) hour period that the Council would use for discussion purposes on all Significant Action Items.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile; motion carried. 

Policy 10.1 – Purchasing Procedure – modification to the existing policy.  Motion offered by RoxAnn Brown, Tennessee, second by Past President Vincent Stile, motion failed. 

Tom Sorley, Florida, motioned to direct the Constitution and Bylaws Committee to work with the Executive Director and Chief Financial Officer to review section 10.1 – Purchasing Procedure of the Policy Manual and make appropriate changes.  Brenda Gowdy, Mississippi seconded the motion; motion carried. 

Minimum Training Standards for Public Safety Communications Training Officer:  Pat Hall, Alabama, motioned to approve the Minimum Training Standards for Public Safety Communications Training as recommended by the Call Center Standards Committee; Julie Righter, Nebraska seconded the motion; motion carried. 

2014 Annual Conference Future City Selection: The Council voted to hold the 2014 Annual Conference in New Orleans, Louisiana. 

Dues Increase:  RoxAnn Brown, Tennessee motioned to approve the recommended increase based on the CPI of 2.5 %, which will take effect on January 1, 2008.  Larry Sheridan, Wyoming, seconded the motion.  During discussion several issues were brought up; the authority of the Council to increase the dues based on the CPI; the effective date of the increase; the projected amount of the review that would be generated; and the inclusion of the increase in the budget documents.  

An amendment was offered by Past President Greg Ballentine to require the Executive Director to re-project the revenue based on this increase.  Nancy Pollock, Minnesota seconded the motion; motion to amend failed. 

A vote was taken on the original motion; motion carried. 

Non-substantive Change to the Bylaws:  Larry Sheridan, Wyoming motioned to ratify the non-substantive change to the Bylaws Article IV, Section 2.4. John Kyler of the Colorado Chapter seconded the motion; motion carried. 

Other Business: 

a.       BAPCO Affiliation Agreement:  Jay Maritz, Wisconsin motioned to terminate the BAPCO Affiliation Agreement in lieu of the signing of the Global Alliance Agreement.  Matt Stillwell, Oklahoma seconded the motion; motion carried.   

b.       APCO Australasia Affiliation Agreement:  Terry Hall, Virginia motioned to terminate the APCO Australasia Affiliation Agreement in lieu of the signing of the Global Alliance Agreement.  Richard Granado, CPRA seconded the motion; motion carried. 

c.       CALEA Video Presentation:  Julie Righter, Nebraska showed a CALEA Video to the Council at this time.  President Wanda McCarley thanked Julie Righter for the presentation. 

d.       MAAP:  Bob Smith, Comm Center and 9-1-1 Services Director provided a brief MAAP update to the Council.   

e.       Heritage Foundation Presentation:  Jay Groce, Pennsylvania presented a check to the Heritage Foundation in the amount of $1,400. 

f.        Executive Director George Rice presented the 2007 Winter Summit current registration numbers to the Executive Council. 

g.       Nancy Pollock of the Minnesota Chapter requested that letters be sent to all absent Executive Council members, including the Chapters represented by proxy. 

h.       Peggy Fouts of the Washington Chapter thanked Staff for the planning of the Executive Council Mid-Year meeting.   

Adjourn:  Lloyd Fayling, Michigan motioned to adjourn the 2007 Mid-Year Executive Council Meeting.  Don Kottlowski, Indiana seconded the motion; motion carried.  The Executive Council meeting adjourned at 3:30 p.m.